Communication Log

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Communication between Audit Committee, Independent Directors, and the Chief Internal Auditor:

  • • After submitting the audit report and follow-up report, the Chief Internal Auditor hands over audit items for review to all independent directors before the end of following month. Should independent directors be interested in further understanding of the status of the audit and follow-up results, they would contact the Chief Internal Auditor at any time. The Chief Internal Auditor would sit in board meetings to report the audit findings and to answer questions. Accountants maintain good communication with each audit committee member and would also sit in board meetings to answer questions when necessary.
  • • Aside from attending Audit Committee meetings and answering questions, the Chief Internal Auditor also had separate interviews with each independent director. A total of four interviews were held in FY2024. At the interviews, the Chief Internal Auditor reported the audit progress and details regarding audit implementation.
  • Summaries of interviews are as follows:
  • Items Description Names of independent directors interviewed, time of interview, and suggestions
    Hung Ching Lee Dr. Pisin Chen Su-Pi Shen
    2024/03/22 &
    2024/11/08
    2024/06/24 2024/07/15
    Description of
    the audit plan
    Audit plan for the parent company and
    each subsidiary for the current year was
    submitted to the independent directors for
    review and suggestion on additional audit
    items.
    NA NA NA
    Description of
    work progress
    Describe audit team’s auditing items,
    methods, and progress prior to the review meeting.
    NA NA Concerns with optimizing the internal
    controls of asset protection:
    Concerns with optimizing the internal
    controls of asset protection:
    1. Strengthen Supervision: Install
    surveillance cameras around
    manufacturing sites, purchase safe
    boxes to store valuable materials, and
    implement inventory checks of valuable materials between shifts.
    2. Personnel control: Personnel entering the factory without an employee badge must be accompanied by an employee; strengthen inspection equipment and
    intensify the supervision of security
    guards' inspection procedures.
    3. Strengthen auditing: Auditing
    personnel shall conduct regular and
    irregular spot checks of valuable
    materials; review surveillance footage to verify the implementation of security
    guards' inspection procedures.
    Description of
    audit progress
    • Audit plan was submitted to the
    independent directors for review.
    • As of the end of this interview, some
    areas of improvement have been found for the current year’s audit, the audit team has proposed suggestions for rectification and
    requested relevant departments to act
    accordingly; no major flaws were identified.
    NA NA NA
    Other
    discussion
    items
    • Suggestions or items that require further attention in auditing. NA NA NA
    • Other recommendations or corrections to be made. NA NA NA
  • Relevant works have been enclosed in the annual audit plan, as well as the regular and irregular execution items. No significant anomalies or violations were found during the annual audit this year. Therefore, there was no matter to be reported to independent directors immediately.

Communication Between Independent Directors and Accountants:

    Date Attendees Communication Items Explanation From Accountants
    2024/08/09
  • Independent
    Directors:
    Hung Ching Lee
    Dr. Pisin Chen
    Su-Pi Shen
  • CPA:
    Tsao Jen Wu
    Shu-Ling Lien
  • Chief Internal
    Auditor:
    Pei-Ming Chen
  • Corporate
    Governance
    Officer:
    Tracy Li
  • Finance Center:
    Chao-Chin Hsu
    Hsin-Yi Chien
  • CPA Mr. Wu:
    Brief overview on key
    aspects of corporate
    governance
    implementations and the direction of regulatory
    changes related to
    financial reporting.
  • 1. Statements of Accountant Independence
  • • All reviewing staff at our accounting firm comply with the regulatory standards for independence.
  • • The auditor’s review report issued for 2Q FY2024 was a
    non-standard review report primarily because the financial
    statements of certain nonsignificant subsidiaries, investments
    accounted for by the equity method, and the share of profit or loss
    recognized in the consolidated financial statements were based on
    the financial statements of these entities, which had not been
    reviewed by independent auditors during the same period.
  • 2. Important updates on Regulations Governing Securities Firms
    from the FSC:
  • • In April 2024, the FSC approved the requirement of all public
    companies listed on the TWSE to incorporate “the management of
    sustainable information” into their internal control systems, which
    will become effective on January 1, 2025, and it must be included in their annual audit plans as well.
  • • Updates to the decree on the Declaration of Three Forms for
    Affiliates: main difference is that before the amendment, affiliation
    reports only need to be printed in the annual report for the general
    shareholders' meeting. Following the amendments, the affiliation
    reports must be announced and reported on MOPS alongside the
    annual financial statements for the same year.
  • • The third reading of the amendments to Article 14 of the Security
    and Exchange Act was approved: the amendments stipulate that
    companies listed on the TWSE or the TPEX must state in the
    articles of incorporation to allocate a certain percentage of the
    annual surplus as salary adjustments or distribution of remuneration to entry-level employees, however, the Company shall first make up for the accumulated losses. The amount of salary adjustments or
    distribution of remuneration may be deducted from the income of
    profit-seeking enterprises in the current year. Consequently,
    amendments to the Company’s Article of Incorporation were made
    accordingly.
  • • Updates on reporting and regulations governing material
    information announcements that are relevant to the Company:
       - Amendments are made when reporting the results of the
    nomination of directors resolved by the company’s board of
    directors, the information on candidate list shall include the
    candidate's name, educational background, experience, current
    occupation, name of representing government or legal entity, as well as voluntary disclosure information, such as gender, etc.
       - Amendments are made to the reporting of shareholdings by
    major shareholders under Article 43-1 of the Securities and
    Exchange Act.
  • • IFRS 18 is expected to come into effect in 2027 and there will be
    significant changes to the presentation and disclosure of financial
    statements from the current approach, including changes in the
    structure of the income statement, disclosure will be closer to the
    expression of cash flows. Relevant profit and loss is determined by
    the composition of income sources, which will impact the Company's accounting system and accounting items, or the calculation of
    financial ratios on MOPS. Further, discussions on regulatory
    changes governing the disclosure of Management Performance
    Measurement (MPMs) indicators, and detailed disclosure in the
    footnote section of the financial statements are still being studied
    and discussed, we will closely monitor the progress and formulate
    corresponding recommendations.
  • Independent Director
    Ms. Shen:
    Please explain the
    difference between
    sustainability-related
    financial disclosures and the current financial
    disclosure. The impact
    of IFRS S1 and S2 on
    enterprises, which
    seems to extend to
    affiliated companies and supply chain partners.
  • IFRS S1 pertains to General Requirements for Disclosure of
    Sustainability-related Financial Information, while IFRS S2 pertains
    to Climate-related Disclosures, and IFRS S3 related to biodiversity
    is expected in the future. The scope of boundary will be gradually
    expanded. At present, the emphasis is on carbon inventory, and
    companies listed in the consolidated financial statements are
    already included as mandatory, while the inclusion of investment
    companies through equity method is also under discussion.
  • Our firm closely monitors the changes and developments of laws
    and regulations, and maintain close communication with the ESG
    team of your Company to discuss and formulate countermeasures.
  • Independent Director
    Ms. Shen:
    Is it mandatory to have
    this disclosure reviewed by accountants?
  • Currently, accountants are required to review carbon inventories,
    while regulations for reviewing the disclosure of
    sustainability-related financial information is not clearly regulated
    yet. However, the evolving trend suggests that auditor reviews will
    become mandatory in the future.
  • At present, the competent authority is promoting the implementation in phases, starting from companies with capital exceeding NT$10
    billion to comply first. For the financial sector, the authority plans to
    include additional measures such as green finance to increase the
    significance with a gradual approach to adoption.
  • More details on key aspects of introducing Sustainability-related
    Financial Information will be presented at the board of directors
    meeting as a topic of discussion, including responsibilities of the
    directors and methods of implementation.